Notarial documents

In order to successfully perform a notarial act, it is necessary to provide the required notarial documents to our office. The types of necessary documents differ depending on the specifics of a particular notarial act, so it is worth getting information on the necessary documentation before the appointment. Due to the circumstances of specific cases, it may be necessary to submit additional documents, not listed below. We stand ready to tell you what documents exactly you need for each notarial act.

Dokumenty i długopis na biurku

What documents should you take to the notary?

Identity documents of person participating in the activity are required (ID card, passport or residence card), which will confirm basic data such as:

surname and first names,
parents' names,
PESEL number,
address,
number and expiry date of the identity document,
marital status,
power of attorney - in the case of acting through a proxy.

What documents are required in the case of legal entities?

In the case of legal entities, it is required to prove:

a current excerpt from the National Court Register (KRS),
REGON and NIP numbers,
data of people representing the company: name, surname, place, PESEL number, identity document number,
comapny’s resolution containing the permission to perform the legal act in a notarial office if necessary

Appearance at a notary's office with the completion of documents make the whole service faster and more efficient.

USEFUL INFORMATIONS:

1. Extracts from the land register, excerpts from the cadastral map, excerpts from the files of buildings are issued by the city / commune office or the poviat starosty competent for the location of the plot.

Extracts from the local spatial development plan are issued at the city / commune office competent for the plot location.

For real estate located in the city of Lublin, the competent authority is the Lublin City Hall at ul. Wieniawska No. 14 (20-071 Lublin, tel. 81 466 21 00, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.)

For real estate located in the Lublin poviat:

- for the communes: Bychawa, Strzyżewice, Jabłonna, Krzczonów, Wysokie, Zakrzew - the County Office in Lublin is competent, branch in Bychawa at ul. Piłsudskiego 22 (23-100 Bychawa, tel. 81 566-00-60, 81 566-00-34, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.),

- for the communes: Bełżyce, Borzechów, Wojciechów - the proper is the County Office in Lublin, branch in Bełżyce at ul. Fabryczna No. 2b (24-200 Bełżyce, tel. 81 517-20-28, 81 516-27-35, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.),

- For other communes of the Lublin poviat - the proper is the Poviat Starosty in Lublin at ul. Spokojna No. 9 (20-074 Lublin, phone: 81 528 66 03, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.).

2. All copies of marital status records can be obtained at any Registry Office (addresses and telephone numbers of the Registry Office in Poland are available here - www.mswia.gov.pl/pl/import/98,dok.html).

The Registry Office in Lublin is located at ul. Spokojna No. 2, (room No. 276, 2nd floor, 20-074 Lublin, phone no. 81 466 15 14).

3. Certificates of the lack of people registered in residential building:

are issued at the commune / city office competent for the location of the residential building.

For real estate located in the city of Lublin, the competent office of the City of Lublin, the Resident Service Office at ul. Wieniawska No. 14, (stands No. 15, 16, 17, 1st floor, 20-071 Lublin, tel. 81 466 10 00).

4. Certificates issued by the Head of the Tax Office pursuant to art. 19 paragraph 6 of the Act on inheritance and donation tax are issued at the tax office competent for the location of the subject of the contract (plot).

Local jurisdiction of tax offices in matters of inheritance and donation tax:

- in matters of inheritance, bequest, further bequest, testamentary order, reserved share:

if the subject of purchase is real estate, perpetual usufruct, cooperative ownership right to a flat, a cooperative right to a business premises, the right to a single-family house in a housing cooperative, the right to a housing contribution in a housing cooperative, free use of the real estate or easement, and the real estate is located within the territorial range of operation of one head of the tax office - according to the location of the real estate,
if the subject of the purchase is real estate or property rights listed in point (a). and at the same time other property rights or movables, and the real estate is located within the territorial range of operation of one head of the tax office - according to the location of the real estate,
in cases other than those mentioned in point (a) a and b - according to the last place of residence of the testator, and in the absence of such a place - according to the last place of his stay,

in matters of donation, donor orders, acquisitive prescription, free abolition of joint ownership, establishment of use and easement:
1. if the subject of the purchase is real estate, perpetual usufruct, cooperative ownership right to a flat, cooperative right to business premises, right to a single-family house in a housing cooperative, free use of real estate or easement, and the real estate is located within the territorial range of operation of one head of the tax office - according to the location of the property,
2. if the subject of the purchase is real estate or property rights listed in point (a). and at the same time other property rights or movables, and the real estate is located within the territorial range of operation of one head of the tax office - according to the location of the real estate,
3. in cases other than those mentioned in point (a) a and b - according to the place of residence of the buyer on the date of the tax obligation, and in the absence of such a place - according to the last place of his stay on that date.
  The local jurisdiction of the tax offices can be found here:
  https://bazy.hoga.pl/wyszukiwarka-urzedow-skarbowych/

5. The standard costs of obtaining each of the documents in individual offices are for:

- an excerpt from the land register - PLN 50 / item, and an excerpt from the record map PLN 110 / item. (if it is necessary to provide the notary with an extract from the land register along with an outline from the record map, you should apply for such documents jointly (total cost - PLN 150.00),

- an excerpt from the local spatial development plan - PLN 50 / item, an extract from the plan with a map - PLN 70 / item,
- certificates from the Tax Office, about the lack of a spatial development plan, about revitalization, about forests, about the independence of the premises, about the lack of registered persons - PLN 17 / pcs.

- shortened extract from the Registry Office - PLN 22 / item,

- if the documents at the offices are collected by another person for us, a power of attorney must be drawn up and a stamp duty (at the cash desk or to a bank account) for the power of attorney in the amount of PLN 17, unless the power of attorney has been granted to a spouse, ascendant, descendant or siblings.

In case of any doubts - please contact us!